SwVCC

Information Technology

MOAT Certification Services

MOAT - Managed Ongoing Awareness Tools - provides a secure online resource to ensure employee awareness and accountability for:

-Security Awareness Modules (updated annually)
-Organization Policies and Procedures
-Standards and Best Practices
-Roles and Responsibilities
-Emergency and Business Continuity Plans
-And other organizational information

CONGRATULATIONS SwVCC! ALL current college employees (full and part time, faculty and adjunct faculty, and administration) have achieved MOAT Security Awareness Certification. You will be notified annually on your certification date to renew your training certificate through MOAT.

View KEY POINTS

Every employee of Southwest Virginia Community College is required to complete the awareness and accountability training included in the core set of materials contained in MOAT. 

Each employee should become familiar with the MOAT website location, as future information releases will be distributed there.

You can access your college email account using webmail (http://164.106.192.192/exchange/login.asp ) and your account name of first.last@sw.edu .

You will receive a message on your release date to your COLLEGE EMAIL ACCOUNT that tells you:

1. the location of the MOAT training
2. your username and password
3. email address to request password changes (support@awareity.com )

If you are locked out or need other assistance, please contact #7365.

Time required to complete MOAT is approximately 1-2 hours, though many Users finish in less time. You can stop and come back to it as many times as you need until all is completed. MOAT is easy and intuitive and you can login from anywhere you have Internet access.

MOAT offers an annual certification with printable Certificate. To achieve your MOAT Certificate, you must have check marks beside all items in the left-hand menu area, including all awareness modules and the SwVCC Vault.

Policy: Completion of MOAT Certification in SAT, or Security Awareness Training, is required of all SwVCC employees to verify awareness of:

1. General Information Technology information about current cyber security practices as well as specific VCCS and SwVCC policies and procedures for network and data systems security, access and usage

2. published SwVCC Human Resources policies and procedures relative to VCCS, State, and SwVCC policies, emergency situations and the employees physical security while on the SwVCC Campus.

General Procedure for Employees:
1. As each department or new employee is released in the MOAT System, MOAT sends a Welcome Message to each employee which includes an explanation of the system, user requirements, deadlines and consequences of missed deadlines, user passwords and login instructions.
• Current employees - network access and services will be suspended if the employee has not completed re-certification within 7 days of their MOAT Re-certification Welcome Message.
• Future employees – Full network access and services will not be provided until MOAT certification is completed. Temporary services will be provided pending MOAT Certification.

2. MOAT automatically sends reminders to the employee at 4 and 2 days before the 7 day certification deadline is reached to give ample notice of the training requirement.

3. Once an employee is past due, their network and email access account will be removed which means that the employee cannot access networked resources such as their computer or printer until MOAT certification is complete.

4. Once an employee is past due for certification, the employee (and supervisor) will receive daily MOAT notifications until the employee’s certification is completed
OR
the supervisor completes the  IT Service Change form to remove the employee’s name from SwVCC Accounts.

5. Upon completion of MOAT Certification, any NEW employees must print their MOAT certification report (hard copy or PDF) for presentation when requesting job specific network and system services through the SIS or AIS Request Forms.

6. All employees will automatically be notified by MOAT annually for re-certification. The timeline noted above also applies to re-certifications.

7. The MOAT Administrator and Active Directory Administrator will review Completion and Past Due Certification Reports as required.


 

• Administrative Services