Students are expected to prepare for and attend each class. When absence becomes necessary, the student is responsible for making up all missed work. Faculty normally include their classroom attendance policy in the course syllabus.
Students may register for courses only during the official registration period. Usually, students may not enter new classes after the first fourteen (14) calendar days of a semester. Requests for entry after that time must be approved by the instructor of the class and the Vice President of Instruction. Registration dates will be announced in local newspapers and on radio stations and will be posted on College bulletin boards. In the event that a class is closed, the student must see the division dean to determine whether additional class seats are available.
Students have the capability to register online via the Internet using SWCC's student information system – MYSouthwest at http://sw.my,vccs.edu .
MYSouthwest allows students to search for classes, plan schedules, register, add, drop or swap classes, print class schedules, view grades, print an unofficial transcript, track degree progress, access financial aid information, pay tuition and fees, and much more. Instructions for registration online are available on the SWCC web site at www.sw.edu/sis or contact the Office of Admissions and Records at at 276.964.7238.
All students are encouraged to meet with their academic advisor for assistance in course selection to assure progress toward graduation and transferability of course work.
Change of Registration (Add/Drop)
Students should follow established procedure for making any change in their schedules. Add/Drops may be processed online, via the Internet using MYSouthwest, prior to the end of the registration/add period. If not processed online via MYSouthwest, all changes in a student’s schedule must be submitted on an add/drop form to the Office of Admissions and Records.
If a student drops a class prior to the end of the registration/add period for the semester or term, the student's name is removed from the class roll and no grade is awarded. Withdrawal from a course without academic penalty must be made within the first ten (10) weeks of a semester in order for the student to receive a grade of “W.” After that time, the student will receive a grade of “F” except in mitigating circumstances. Withdrawals are not permitted under any circumstances following the last scheduled class day of each semester.
Addition and Late Registration for a Course
The add period and late registration period for classes in the fifteen-week session ends at the close of the fourteenth (14) calendar day of the academic semester. The first day of classes, as published in the semester schedule, shall be the first day of the add and late registration period.
The add/drop period for classes in non-standard terms and summer sessions begins on the first day of classes and ends on the day which represents the completion of fifteen percent (15%) of the non-standard term.
Withdrawal From the College
A student who wishes to withdraw from the College should meet with a counselor for an exit interview and complete a withdrawal form. If a student fails to withdraw from a course, he or she will receive a grade of "F" for that course. The student’s official date of withdrawal is considered to be the date upon which the student’s signed notification of withdrawal is received by the Office of Admissions and Records. top
Students who wish to audit a course should register in the usual manner and indicate audit status on the registration form and must have the approval of the Division Dean or Vice President of Instruction. Audit status will be granted at census date, approximately two weeks after the "add" period. Full tuition and fees must be paid to audit a course. Audited courses do not count as a part of the student's course load.
Pre-Registration for Classes
Students are encouraged to take advantage of advanced registration for the upcoming semester. Registering during advanced registration permits early selection of courses for the desired schedule and prevents delays in the registration process.
Change of Program
A student desiring to change programs after acceptance or enrollment in a specific program of the College is encouraged to contact a counselor for assistance. A Program Change Request form must be completed and signed by the student and submitted to the Office of Admissions and Records. See Public Forms webpage. top
A student in need of academic assistance may contact the Student Support Services in Buchanan Hall, Room 152, the Writing Lab in Buchanan Hall, Room 106, the Learning Assistance Center in Dellinger Hall Room 215 or Student Development Services in Tazewell Hall, Room 104.
A student is considered to be “in good academic standing” if he or she maintains a semester minimum GPA of 2.00, is eligible to enroll again at the College, and is not on academic suspension or dismissal status.
Students who fail to attain a minimum GPA of 2.00 for any semester shall be placed on academic warning. Students on academic warning are encouraged to consult with their advisor/counselor and take advantage of academic support services provided by the college.
Students who fail to maintain a cumulative grade point average of 1.50 will be placed on academic probation until such time as the cumulative average is 1.75 or better. The statement “Academic Probation” will be reflected on the permanent record. Students on probation are ineligible for appointed or elected office in any student organization unless special permission is granted by the Associate Vice President of Student Development Services. Students may be required to carry less than a normal course load the following semester and will be required to consult with their advisor/counselor. Students shall be placed on probation only after they have attempted 12 semester credits.
Students on academic probation who fail to attain a
semester GPA of
1.50 will be placed on suspension only after they have attempted 24 semester credits. Academic suspension
shall be for one semester. The statement “Academic Suspension” will be reflected on the
student’s permanent record. Students who are placed on
academic suspension and wish to appeal should follow the appeal process
established by the college. Suspended
students may be reinstated at the conclusion of the suspension period by
following the process established by the college.
Students who have been reinstated from academic suspension must achieve a 2.00 GPA for the semester of their reinstatement and must earn at least a 1.75 GPA in each subsequent semester of attendance. The statement “Subject to Dismissal” shall be placed on the students’ permanent records. Students who have been reinstated from academic suspension will remain subject to dismissal until the cumulative GPA is raised to a minimum of 1.75. Reinstated students may be required to carry less than a normal course load the following semester and are required to consult with their advisor/counselor. Colleges are encouraged to make additional academic support available to students who have been reinstated following academic suspension.
Students who do not attain at least a 2.00 GPA for the semester of reinstatement following academic suspension shall be academically dismissed. Students who achieve at least a 2.00 GPA for the semester of their reinstatement following academic suspension must earn at least a 1.75 GPA in each subsequent semester of enrollment. Failure to attain a 1.75 GPA in each subsequent semester until the cumulative GPA reaches 1.75 shall result in academic dismissal. The statement “Academic Dismissal” will be reflected on the student’s permanent records. Academic dismissal is normally permanent. In exceptional circumstances, students may appeal and be reinstated by following the process established by the college. Students who have been reinstated after academic dismissal will remain subject to dismissal until their cumulative GPA is raised to a minimum of 1.75. Reinstated students may be required to carry less than a normal course load the following semester and are required to consult with their advisor/counselor. Colleges are encouraged to make additional academic support available to students who have been reinstated following academic dismissal.
Students who return to the College after a separation of five (5) years or more may petition for academic renewal. If a student is determined to be eligible for academic renewal, “D” and “F” grades earned prior to reenrollment will not be used in the cumulative and curriculum grade point average (G. P. A.), subject to certain conditions. The Academic Renewal Form may be obtained from, and then submitted to, the Office of Admissions and Records. Once granted by the College, academic renewal cannot be revoked.
Dean's List and Honor's List
The Dean's List and the Honor's List are compiled at the end of each term. To earn Dean's List status, a student must have completed twelve (12) or more credits and earned a grade point average of 3.20. To earn Honor's List status, a student must be enrolled for at least six (6) credit hours and attain a grade point average of at least 3.50. Developmental course work will not be included in fulfillment of the twelve hours requirement for the Dean's List and the six hours requirement for the Honor's List. top
Students should meet with their advisor for assistance in the registration process and in the proper course selection for their program of study. Admissions' personnel will assign a faculty member or other college personnel who is knowledgeable in the student's field of specialization as the student's advisor. Students should see a counselor if help is needed in career selection or if assistance is needed with a personal problem.
College students may receive the following grade marks:
|D Below average||1|
|X Audit (no credit)||0|
Classes have assigned credit hours and each grade has set quality points with the exception of developmental courses. To determine the grade point average, divide the number of grade points earned by the number of credits taken. For example:
|Grade||Quality Points||Credits||Total Quality Points|
34 divided by 13 = Semester GPA of 2.615
Grades are available, via the Internet, using MYSouthwest (student information system) at the end of each semester and recorded in the Office of Admissions and Records. top
An "I" grade means incomplete course work. The student must complete the course requirements for removal of the "I" grade prior to the end of the following semester. The "I" grade will change to a "F" grade if the course work is not completed by the stated date.
Students should apply for graduation during the Fall prior to the semester graduating. Students should consult with an advisor prior to submitting the graduation application to the Office of Admissions and Records. Graduation applications may be obtained from the Office of Admissions and Records, on the SWCC website under Public Forms, or from racks in the hallway on the first floor of Tazewell Hall. No fees are required for the graduation apparel or diplomas.
In order to determine eligibility for graduation or the specific courses needed to meet graduation requirements, students should consult with their advisor or check with the Office of Admissions and Records. top
Commencement exercises are conducted only at the end of spring semester. Students completing degree requirements during spring semester are urged to attend commencement unless extenuating circumstances justify their absence. Diplomas will be mailed to students after confirmation that their degree requirements have been completed.
Participation in Commencement
Southwest Virginia Community College restricts participation in commencement to those students who will complete their degree requirements by the spring semester commencement date or who can complete the requirements during the following summer term. Those who wish to participate in commencement ceremonies who will not have met all requirements at the time of commencement must submit a letter of intent to participate along with the application for graduation.
Earning credits is defined as earning one of the following grades: A, B, C, or D. In order to maintain satisfactory academic progress, a student is required to complete 75 percent 75%) of the work attempted. Federal regulations set a maximum time period or credit total for the student to complete his or her educational objective. Students planning to obtain an AA & S degree, AAS degree, or diploma will be limited to six (6) terms of full-time study or 60-69 credit hours, whichever occurs first. Students planning to obtain a certificate will be limited to four (4) terms of full-time study or 25-49 credit hours or whichever occurs first.
The Associate of Arts & Sciences (AA & S) degree and the Associate of Applied Science (AAS) degree require the completion of 60-69 credits with a minimum grade point average of 2.00. A student will be considered full time if he or she enrolls in 12 or more credits, three-quarter time if enrolled in 9-11 credits, and half time if enrolled in 6-8 credits.
A student who has a class canceled and who is on financial aid may owe a refund to the College due to a change in the total number of credits. Change of enrollment status, full- to three-quarter time or to half-time status or below half-time status, reduces the amount of financial aid for which the student is eligible.
Financial Aid Grade Point Average
A student will be placed on financial aid probation if the cumulative grade point average is less than the following:
Minimum Grade Point Average Required
A minimum grade point average of 2.00 (C average) is required for graduation eligibility.
Financial Aid Termination
A student on financial aid probation who fails to raise his or her cumulative grade point average to the required minimum standard will be terminated from financial aid. Students may appeal financial aid termination to the Associate Vice President of Student Development Services. If the student raises his or her grade point average to the required standard, he or she may be reinstated on financial aid the following semester. top
The normal academic course load is 15-17 credit hours. The minimum full-time load is 12 credit hours and the normal maximum full-time load is 18 credit hours, excluding College Survival Skills (SDV108). Additional credit hours may be achieved through credit by experience, examination, or taken as an overload if appropriate and approved. Students placed on academic warning or academic probation may be required to take less than the normal course load.
Summer Course Overload
A student requesting to enroll in more than 12 (13 with SDV class) semester credits Regular Term or for Regular Term, Terms I and/or II, combined, and more than 6 (7 with SDV class) semester credits Terms I or II, must have the approval of the appropriate division dean.
A student requesting to take more than 16 (17 with SDV class) semester credits Regular Term or Regular and Terms I and/or II, combined, and more than 8 (9 with SDV class) semester credits per term (I and II) must write a statement to the appropriate vice president or division dean justifying the request.
A student may repeat courses previously taken in an attempt to earn a higher grade. However, repeats in most courses shall be limited to one, unless approved by the Vice President of Student Support Services, academic deans, or Director of Admissions. When students repeat a course, the second grade received is averaged with the first grade in the computation of the cumulative grade point average and for satisfying curricular requirements. However, all courses taken and the grades received will be reflected on the student’s permanent record. It should be noted that some senior institutions count all hours attempted and all quality points earned. Also, some types of financial aid do not cover repeat course attempts; the student should check with the Office of Financial Aid to determine his/her status.. top
Success in college depends on factors such as scholastic aptitude, motivation, application of ability, and good study habits. Good study habits are important for all students to protect investments of time and money and to achieve educational goals.
Every student, regardless of ability, can develop good study habits and can devote adequate time to study. The amount of time which must be devoted to out-of-class study varies according to the ability and preparation of the student, class load, and the difficulty of the subject. A minimum of two hours of study and preparation is normally needed for each hour of regular classroom work. The College Survival Skills course (SDV 108), the Study Skills course (SDV 104), and tutoring are provided to help students.
As a service to students, bus transportation to the College is provided by Four County Transit. Inquiries regarding bus transportation should be directed to the Office of Student Development Services in Tazewell Hall, Room 104, or directly to Four-County Transit at 276.963.1486 or 1.888.656.2272.
Students are expected to take final examinations at the regularly scheduled times. No exceptions will be made without the permission of the instructor of the course and the Vice President of Instruction.
Students and staff can purchase hot food from Food Services located in Buchanan Hall. The hours of operation are 7:30 a.m. to 1:30 p.m., Monday through Friday. A reduced rate meal plan is available and may be deducted from the student's financial aid by contacting Food Services' personnel. Vending services are also available.
Through a regional partnership, Clinch Valley Community Action, Inc. operates a regional Head Start Center on campus. On a limited basis, this Center is available to eligible children of students and staff of the College's service region. For a list of area certified child care providers or for more information, contact the Office of the Associate Vice President of Student Development Services in Tazewell Hall, Room 104. top
Students may use all student designated parking areas. Students may not park in handicapped, reserved, or visitor parking unless authorized.
Campus Police issue tickets for traffic violations such as speeding, reckless driving, and illegal parking. A fine of $15 will be assessed for a parking violation. If the fine is not paid within ten (10) working days, the fine will double. Unpaid fines will be submitted to a collection agency.
Parking for Individuals with Disabilities
Parking spaces are reserved for persons with state-issued handicapped permits obtained from the Department of Motor Vehicles. Offenders of parking for persons with disabilities are in violation of state law.
Special Parking Permits
Special permits may be obtained from the Office of Campus Police to allow access to the student parking areas at the top of the hill. Requests for this permit must be accompanied by a physician's statement regarding the nature and extent of the disability.
Student Government Association Statement of Purpose
The Student Government Association represents the College's commitment to active participation by students in regard to policies, programs, committees, and other issues that directly affect students. The College is dedicated to student involvement in these matters. SGA serves as the students' voice. See SGA website.
The student activities program plays a key role in the total development of students. The activities program provides students the means to supplement their educational experience by providing opportunities to develop culturally, socially, physically, and emotionally.
The activities program, managed by the Student Activities Coordinator, is supported by the student comprehensive fee. The Student Government Association is directly involved in the planning to insure quality and meaningful programming.
Student Development Services and the Student Government Association encourage student participation in extracurricular activities. Faculty members serve as advisors for all chartered organizations. Two activity periods are provided weekly as part of the regular schedule.
The College provides an opportunity for students to participate in the Student Government Association. Elected officers and the Senate provide representative leadership. top
|Art Club||Phi Theta Kappa|
|Black Student Union||Photography Club|
|Campus Crusade for Christ||Project ACHIEVE|
|Helping Minds||Practical Nursing Cub|
|International Friends||Student Occupational Therapy Association|
|InterVoice Club||Student Association for Respiratory Care|
|Lambda Alpha Epsilon||Student Government Association|
|Latent Image Club||SWCC Multimedia Club|
|Nursing Club||Young Democrats|
|Phi Beta Lambda||Young Republicans|
A procedure check list and model constitution are available as a guide to start a new club and may be obtained from Tazewell Hall, Room 124.
Club fund-raising activities require the approval of the Student Activities Coordinator. College facilities or equipment shall not be used for profit-making activities without the prior approval of the President or his designee. Sale of commercial items by staff or students not affiliated with a recognized campus club shall not be permitted on SWCC’s property unless authorized by the President.
The King Community Center/Indoor Director schedules the use of outdoor facilities and recreational equipment. top
A student must complete his or her own work. Tutors are available to assist when help is needed, but no one should do an assignment for someone else. Brief sections of others' writing may be copied if quotation marks are placed around it and a source is given. Brief portions of someone else's writing may be reworded if the source is listed. To use someone else's words and/or not give proper credit is called plagiarism which is against the law and could bring dismissal from college.
SWCC campus ID cards are prepared in the Library. The ID cards are full color and contain a photograph. All students and staff should obtain an ID card. During the regular academic semester, the Library is open from 7:45 am till 9 pm Monday through Thursday, from 7:45 am until 4:30 pm on Friday, and 1 pm until 5 pm on Sunday. As soon as the registration process is complete, take your registration form and other identification to the Library to obtain your ID card. There is no charge for the first card, but there is a $5 replacement charge for lost ID cards. Any registered student is eligible for a free ID card.
The Library prepares ID cards for other purposes.
• Adjunct faculty
• Part-time staff
• Community Center membership
• Library use (high school students or area residents)
• Nursing students or other clinical ID badges
• Summer youth program
• Grant programs or other special ID cards
An application for admission to the College represents a voluntary decision by the student to participate in the programs offered by the institution pursuant to the policies, rules, and regulations of the State Board for Community Colleges. Approval of that application represents the extension of a privilege to join the College community and to remain a part of it as long as the student meets the required academic and behavioral standards.
Each individual student is guaranteed the privilege of exercising his rights without fear or prejudice. Such rights include the following:
1. Students are free to pursue educational goals; appropriate opportunities for learning in the classroom and on the campus shall be provided by the College.
2. No disciplinary sanctions may be imposed upon any student without due process.
3. Free inquiry, expressions, and assembly are guaranteed to all students provided their actions do not interfere with the rights of others or the effective operation of the institution.
4. Academic evaluation of student performance shall be neither arbitrary nor capricious.
5. The College and members of the College community have the right to expect safety, protection, and the continuity of the educational process.
In an adult teaching/learning environment, there are behavioral expectations and performance standards. The members of the SWCC faculty are eager to foster an atmosphere of scholarly inquiry and sharing, trust, acceptance, mutual respect, and safety. The faculty believes that providing quality instruction under these conditions is foremost among SWCC’s many missions and that the classroom is the primary focus for that instruction. The faculty also believes that the classroom environment can positively or negatively affect the learning process. The following code is an effort to ensure that every student has a positive learning experience.
Every class at SWCC has a designated beginning time and ending time. While there are always legitimate institutional reasons for class to end early (snow, for example), the College will make that decision. There are also legitimate personal reasons for a student to leave class early (a doctor’s appointment, for instance). Prior to the beginning of class, a student should inform the instructor if he or she needs to leave early and then should do so in a discreet manner.
Students missing these
designated class times have a number of responsibilities. They should check with
the instructor and find out what they have missed during the absence. Generally,
students are responsible for participating in a class's activities the first day
back from any period of absence.
SWCC requires a number of administrative responsibilities of both instructors and students, such as signing drop forms, attendance sheets, and so on. Students should ask instructors to attend to these tasks during their office hours, not during class.
The instructor is the designated spokesperson in each classroom. He or she may design in-class activities that require student response or even student conversation, but continual unsolicited talking in the classroom disrupts classroom quality and deprives all students of their right to a quality educational environment.
Some activities, such as bringing children to class, typing on the computer instead of listening to the instructor, chewing gum, sleeping, listening to headphones, doing homework for other classes, or refusal to carry out assignments, generally disrupt classroom continuity. The instructor may ask students to stop such activities should they occur during class. For repetitive disruptions, the teacher may elect to take further action to stop the behavior., such as ask the student to leave the classroom or in extreme cases drop the course altogether.
Students share a classroom with many peers. These peers deserve not only a quality learning environment but an environment free from fear and intimidation.
Open Labs and the Library
Open Labs and the Library offer unstructured learning opportunities for students. These facilities offer both academic and social experiences, but the academic experience is primary. In order to maximize this experience, students should avoid creating a noisy environment. In an open lab, students engaged in recreational computer use should be willing to surrender their spaces to students completing required class work. Students sending email should employ the came courtesy required by face-to-face communications, including abstaining from using offensive language or making personal attacks.
Any electronic devices, with headphones or not, are not allowed in class unless specified by the instructor.
Generally, College punitive action shall be limited to conduct which adversely affects the College community's pursuit of its educational objectives or behavior that disrupts the teaching/learning process. The following misconduct is subject to disciplinary action:
• Possession or use of alcoholic beverages on college
property or at any function sponsored or supervised by the College, except by
state permit, is a violation of the Student Code of Conduct. State Law forbids
providing alcohol to persons under 21 years of age.
• Assault, battery, or physical abuse of a student or college personnel. Physical and/or psychological abuse or threat of such abuse toward any person on college premises or at college activities. Sexual harassment, sexual assault, and rape will be dealt with on criminal charges through the civil court system for disciplinary action and judicial board review.
• Participating in or inciting a riot or an unauthorized or disorderly assembly.
• All forms of sexual harassment or racial discrimination other than such forms as constitute protected speech.
• Possessing on College property or at any College activity any dangerous chemical, explosive element, or component parts thereof, not used for lawful College studies.
• Lewd, indecent, or obscene conduct.
• Possessing a rifle, shot gun, pistol, revolver, or other firearm weapon on College property without authorization of the President of the College.
• Gambling, holding a raffle, or lottery on the campus or at any College function.
• Littering, defacing, destroying, or damaging property of the College or property under its jurisdiction or removing or using such property without authorization.
• Computer and lab abuse in violation of College policy.
• Unlawful possession, use, sale, or distribution of any type of controlled drug or substance.
• Seizing, holding, commandeering, or damaging any property or facility of the College or a threat to do so, or refusing to depart from any property or facility of the College upon direction by College officials or other persons authorized within the regulations of the College.
• Disruption or obstruction of teaching, research, administration, disciplinary proceedings, or other College activities.
• All forms of dishonesty, cheating, plagiarism, knowingly furnishing false information to the College, forgery, and alteration or the use of altered College documents.
• Persistent or gross acts of willful disobedience or defiance toward College personnel.
• Failure to identify oneself on College property or at a College event when asked to do so by College personnel acting in the performance of his or her duties.
• Intrusive use of personal sound amplification equipment.
• The use of personal electronic devices in classrooms, including but not limited to, cell phones, MP3 players, gaming devices, radios, CD players, computer laptops with sound, etc.
• Failure to maintain reasonable hygiene.
• Sleeping in class.
• Animals are not allowed on campus except in the case of seeing-eye dogs or as part of class presentations.
• Use of the College mail by students is not allowed.
• Illegal acts, such as copyright violation, fraud, forgery, pornography, etc.
In cases where there is definite and imminent risk of physical harm or fear for safety, the student will be reported to Campus Police and the Associate Vice President of Student Development Services. At off-campus locations, students should call the local law enforcement agency and notify the site coordinator for the College, who contact College administration.. top
Penalties for Misconduct
The following sanctions may be imposed for misconduct.
1. Admonition: An oral or written statement to a student that he or she is violating or has violated College rules and may be subject to more severe disciplinary action unless the violation ceases, or is not repeated. An admonition is an immediate action which may be administered by the Associate Vice President of Student Development Services without further review.
2. Disciplinary Probation: A contract governing student behavior is required stating conditions of probation. Exclusion from participation in the extracurricular activities of the College, including the holding of a student office, for a period of time not to exceed one school year.
3. Restitution: Required reimbursement for damage to or misappropriation of property.
4. Suspension: Exclusion from attending the College as a student for a definite period of time not to exceed one year.
5. Dismissal: Termination of student status for an indefinite period. The conditions of re-admission, if any, will be stated in the offer of dismissal.
6. Interim Suspension: If in the opinion of the President, the presence of a student poses a serious threat of harm to person or property, the President may immediately suspend the student.
The Associate Vice President of Student Development Services is responsible for disciplinary procedures. All cases involving disciplinary probation, restitution, suspension or dismissal of students may be referred by the Vice President to the committee of review or other appropriate board, unless the student has waived his right to a hearing. top
Students are encouraged to maintain open, direct contact with faculty, counselors, and others who work with them in achieving educational goals. Concerns or questions are best resolved by direct, positive contact with the individual(s) concerned. The student must discuss his or her concern directly with the other party; however, if the student remains dissatisfied with the results of the discussion, the following procedure should be followed:
1. The student will meet with the Associate Vice President of Student Development Services in an attempt to reach resolution of the issue.
2. The student will meet with the other party's immediate supervisor in a personal conference. If satisfactory resolution of the concern does not result from the conference, the student may file a written grievance within ten (10) days with the immediate supervisor.
3. Copies of the grievance will be provided to all parties of the grievance and to the appropriate vice president. The student will be scheduled to meet with the other parties to the grievance. If the grievance is not resolved within ten (10) days, the other parties may file a written statement with distribution as above.
4. An unresolved grievance will be referred by the Associate Vice President of Student Development Services, together with all supporting statements and the aggrieved student's written request, to the College Judicial Board.
5. The College Judicial Board shall hold a hearing within thirty (30) days after the Associate Vice President's referral for hearing. Judicial Board hearings will be conducted as specified in the Judicial Board bylaws which may be obtained from the Office of Student Development Services.
6. In reaching its decision, the Judicial Board shall consider only the evidence presented at the hearing and such oral or written arguments as the Judicial Board may consider relevant. The Board shall make recommendations and submit such to the President who shall take action on the recommendation as he deems appropriate.
7. The decision of the President is final.
The Student Grievance Procedure is designed to provide students a due process voice when they believe college policy has compromised. Grievable issues must be related to interpretation or application of college policy. Personal opinions, matters of taste or preference, and circumstances covered by external rules, laws, or guidelines are not typically grievable under the Student Grievance Procedure.
Additional information about the "Grievance Procedure for Students" may be obtained from the Office of the Associate Vice President of Student Development Services.
The College Judicial Board is comprised of five (5) students and four (4) faculty members and provides for due process review of student grievances and appeals of decisions regarding disciplinary matters. The Judicial Board also supervises student elections. top
Southwest Virginia Community College complies with state and federal regulations and fully cooperates with civil authorities in assuring that the campus is a safe place to learn and work. Annually, a report on campus security and completion rates is made available to all current students and employees. Paper copies of the report are available from the Associate Vice President of Student Development Services. See Campus Security and Completion Rates webpage at http://www.sw.edu/security
Emergency contacts can be made by calling Campus Police at ext. 7221 in the Maintenance Building or the Associate Vice President of Student Development Services at ext. 7286 and 7287 in Tazewell Hall, Room 104. You may also dial 4357 (HELP) which provides direct radio contact with a campus Police officer. HELP phones are located at the outside entrances to Buchanan Hall, Tazewell Hall, Davis Hall, Dickenson Hall, Russell Hall, and the King Community Center. Additional HELP phones are located at the Physical Plant and at Pavilion #4 near the football field.
Personal emergencies regarding counseling or referral, other than immediate police action, should be directed to the Office of the Associate Vice President of Student Development Services.
Student dress will be a matter of individual taste, except for restrictions as needed for safety, physical fitness classes, and laboratory settings. Students should show respect and awareness for what others may find lewd, profane, or obscene.
Report name and/or address changes to the Office of Admissions and Records in order to receive correspondence from the College.
The College accepts responsibility for creating a responsible environment for its student body in reference to drugs and alcohol on campus. The College has the right to notify parents of students who are under age 21 when alcohol or drug policies are violated. The policy on substance abuse has these basic premises:
1. All federal, state, and local statutes and laws in reference to the use of legal and illegal substances in public areas will be enforced in their entirety.
2. A Substance Abuse Awareness program will be offered on campus so that students may fully understand the dangers of substance abuse.
3. An ongoing network with local mental health agencies is in place so that students in need of assistance may be assured of prompt referral. top
In case of fire, an alarm will sound. If this happens, leave the building in an orderly manner by the diagrams posted in classrooms and labs. Exit signs are posted in the halls.
Dial HELP (4357) or ext.7221 for assistance. First-aid kits are available in all labs and shops, the Business Office, and the Office of the Associate Vice President of Student Development Services.
life poses different challenges for students with disabilities. Students must be
prepared to assume responsibilities for meeting their class requirements,
studying and completing assignments, and learning strategies and study
techniques for their college coursework. Southwest Virginia Community Colleges
faculty and staff can assist you in this new collegiate endeavor.
The mission of Disability Services at Southwest Virginia Community College is to provide equal access to educational opportunities for students with verifiable disabilities in compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities act of 1990. Disability Services encourages and fosters independence and assists students in attaining their educational, personal, and vocational goals.
Reasonable accommodations are identified for each student on an individual basis and are provided based on the students documented disability and functional limitation in the academic environment. All documentation, medical information, and any other information are confidential according to Federal Confidentiality laws.
It is the responsibility of the individual with disabilities to make their needs known and to provide appropriate documentation of a disability.
In order to receive the accommodation needed, we require that you meet with a disability counselor at least two weeks prior to the beginning of classes.
ELIGIBILITY FOR SERVICES
To be eligible for services, students with disabilities must identify themselves and present professional documentation to the Disability Services Counselor located at Dellinger Hall room 220. Documentation should be current (within the past 3 years), relevant, comprehensive, and where appropriate, should contain test scores and interpretation. If the original documentation is incomplete or inadequate to determine the extent of the disability the college has the discretion to require additional documentation. Any cost incurred in obtaining documentation is the responsibility of the student. Until appropriate documentation is provided, Disability Services cannot support the student’s request for services. Faculty members are not expected to provide services unless students provide an accommodation request form from the Disability Services office.
In order to evaluate requests for accommodations or auxiliary aids, the college will need documentation of the disability that consists of an evaluation by a physician or licensed professional. The information must describe the current impact of the disability and must include:
• A diagnostic statement identifying the disability, date of the most current diagnostic evaluation, and the date of the original diagnosis.
• A description of the diagnostic tests, methods, and/or criteria used.
• A description of the current functional impact of the disability, which includes specific test results and the examiner’s narrative interpretation.
• Treatments, medications, or assistive devices/services currently prescribed or in use.
• The credentials of the diagnosing professional, if not clear from the letterhead or other forms.
• The diagnosing professional may not be a family member.
Beyond the six elements needed for documentation, recommendation for accommodations, adaptive devices, compensatory strategies, and/or collateral support services will be considered on a case-by-case basis.
In order to receive an accommodation a student must:
• Provide the office of disability services with current (within the past 3 years) documentation of your disability from a qualified professional (medical doctor, licensed professional).
• Complete a Disability Services Information Sheet and sign an exchange of information form (if needed).
• Complete and sign a Request for Accommodation form.
• Schedule an appointment to meet with your instructor to discuss how you would like to use the approved accommodations in his/her class.
• Work with your instructor and disability counselor to schedule testing dates and times (if you require special testing accommodations).
• Instructors are not required to provide a student with accommodations unless the student provides the proper accommodation forms.
• It is the student’s responsibility to meet with the disability counselor each semester to complete and sign a request for accommodations.
• Late requests for accommodations may cause a delay in the requested services.
The following accommodations are provided by Southwest Virginia Community College:
➢ Adaptive technology
➢ Tests read out loud to the student
➢ Special seating during classroom lectures
➢ Extra time allowed for testing
➢ A private room for test taking (proctored)
➢ Tape recording of lectures
➢ Note-taking assistance
➢ Service animals
➢ An interpreter
➢ Books on tape
➢ Other accommodation can be evaluated on a case-by-case basis.
Decisions concerning late opening or closing of the College due to inclement weather will be made early each day. Students, faculty, and staff are urged to listen to local radio and/or television stations for information concerning late schedule or closing. In addition, the college telephone number, the toll-free telephone number, and the college website will have information regarding late schedule or college closing. Persons should not be influenced by announcements concerning the public school system since the College is not a part of that system. If the College is to be closed, the announcement will state that fact. A complete list of radio and television stations scheduled to make announcements is available from the Office of Admissions and Records.
Non-students who wish to visit the campus are welcome. Repeated visits without a specific purpose will be discouraged. Prospective students coming to campus for the first time should report to the Office of Admissions and Records for information and assistance.
Students who damage or lose school property (laboratory or shop equipment, supplies, library materials, audio visual equipment, etc.) are expected to pay for such losses. Students are also expected to pay fines for overdue books.
A lost book should be reported immediately since fines are charged up to the time the loss is reported. Lost books are billed at the current replacement value.
Unpaid Fines and Bills
The Office of Admissions and Records is provided the names of students who owe money to the College at the end of each semester. Students owing fines at the end of the semester will not receive grades and will not be permitted to register in any succeeding term until all financial obligations are met. Grade transcripts will not be released until all financial obligations are paid.
The College does not offer a health insurance plan. The College encourages student insurance and has information on student accident insurance plans used by many students as well as a list of providers. Students who are enrolled in certain programs, classes, or clubs will be required to show proof of insurance for injury and accident coverage. Industrial/vocational students, health technologies students, club sports athletes, and students in high-risk activities are examples of those who will need such insurance. Application forms may be obtained from the Office of Student Development Services in Tazewell Hall, Room 104. top
Student lockers are provided as a convenience to students on a limited basis. Lockers are of two types, combination lockers and padlock lockers, and are available to provide students a secure storage unit while at SWCC. Only current students or community center club users may maintain a locker. Misuse of college lockers can result in sanctions against the student, including suspension or expulsion.
Policy and Procedure
1. Lockers are available on a first come, first served basis at no charge.
2. Each building with lockers has a contact location where students can reserve lockers as listed:
• Buchanan Hall Student Support Services Office (B-152)
• King Community Center Student Activities Office (C-111)
• Davis Hall Davis Hall (DA-226)
• Russell Hall Russell Hall (R-102)
• Dellinger Hall
Dellinger Hall (DE-107)
• No lockers available in Dickenson Hall or Tazewell Hall
3. Once a student selects an available locker, he/she must report the locker number to the designated contact location in the building. A student will receive a lock combination; if the locker does not have a built-in lock, the student is responsible for providing a lock. Locks are available from the College Bookstore.
4. A student may keep the locker for the academic year, provided he/she remains enrolled.
5. Instructions for occupying and maintaining the locker will be posted inside each locker.
6. Students are to vacate the locker if they are not returning the following semester. Students who withdraw during the semester must vacate the locker and notify the appropriate office contact location. Notices will be posted each semester regarding college locker policy and procedures.
7. At the end of the academic year (May), all lockers are to be vacated, except for those of King Community Center users. Notices will be posted two (2) weeks prior to the end of the academic year. If lockers are not vacated, locks will be removed and contents will be discarded. (Students who are enrolled for the summer term may retain the locker by notifying the appropriate contact person for the locker location.)
Students who are called up for military assignment will receive a withdrawal ('W') or an extended Incomplete ("I") grade if they have not completed sufficient work to be awarded a grade. Upon return from active duty, students will be permitted to resume work or start over again without additional costs.
The College prohibits the use of tobacco (smoking, chewing, dipping) in all College owned or leased buildings and vehicles. Notices to this effect are posted in all buildings. Employees may use tobacco outside the buildings and proper disposal of used tobacco products is required. Notification of the Tobacco-Free Work Place Policy can be found in the SWCC Faculty Handbook, SWCC Classified Staff Handbook, the Personnel Office, and the Office of Student Development Services.
The telephones in the College are only for use by faculty and staff for official College business.
Incoming emergency telephone calls are received by the Office of Student Development Services. Students will be notified of emergency calls as quickly as possible. top
The College has been approved by the Department of Veterans Affairs for payment of veteran benefits. Any veteran eligible for educational benefits under the various public laws may receive these benefits at the College. Training time for degree programs is computed as follows:
12 or more semester hours Full-time benefits
9 to 11 semester hours Three-quarter time benefits
6 to 8 semester hours One-half time benefits
Information and assistance regarding veterans’ benefits may be obtained from the Office of Veterans Affairs in Tazewell Hall, Room 104. Veterans will be required to furnish documents such as discharge records, family status legal records (divorce, marriage, birth, and health certificates) or other Veterans Administration (VA) eligibility forms to be certified for VA educational benefits. Some forms must be acquired through the VA, but the Veterans Affairs Certifying Official of the College has many of the necessary forms.
College policy concerning veteran certification is: Veterans will be certified only for courses which apply directly to the educational objective (certificate, diploma, or degree); acceptable elective courses must meet the division chairperson's approval; students cannot be certified for courses not in the curriculum. The Veterans Affairs Certifying Official will verify that each veteran is only certified for approved courses each semester.
Developmental classes must precede required courses (e. g., ENG 01 before ENG 101 or ENG 111; MTH 03 before MTH 115, etc.). Developmental courses may be repeated one time.
Veterans who are eligible for the Montgomery GI Bill, Chapter 30 must verify their attendance on the last calendar day of each month. Verification may be submitted on-line at https://www.gibill.va.gov/wave/default.cfm or by calling 1.877.823.2378 and following the instructions. Excessive absences may jeopardize continued receipt of VA benefits.
There is no limit on the number of times an eligible veteran may repeat a course for which a failing grade (or a grade which does not meet the minimum requirements for graduation) was received.
It is the veteran's responsibility to notify the Veterans Affairs Certifying Official of any changes which might affect the enrollment status, e. g., changes in course load, drop/add, withdrawal, termination, re-enrollment, changes in dependent status, address, etc.
The College’s Bookstore is located in Buchanan Hall adjacent to the Student Lounge. It is open from 7:45 a. m. to 4:30 p.m., Monday through Friday, and sells required textbooks, supplies, and SWCC insignia clothing. Extended hours are kept during rush periods
Students are encouraged to attend classes prior to purchasing books to avoid unnecessary returns. A schedule with course number and course name helps to simplify finding the correct text. The bookstore will accept checks (with the student’s social security number and driver’s license number) for the amount of purchase only. MasterCard, VISA, American Express cards, and financial aid are accepted, also. Returns must be made within ten (10) days from the first day of class and be accompanied by a receipt. Do not write in textbooks in the event they may have to be returned.
The Bookstore has an extensive book buy-back program to buy and sell used textbooks. The Bookstore will buy back (based on demand) textbooks for the current wholesale value during exam week in May and December.
The Associate Vice President of Student Development Services is the chief student advocate for student-related concerns or problems. The Vice President of Instruction has primary responsibility for instructional matters; this is the person to see regarding classroom or teaching/learning issues. The Vice President of Administrative Services is responsible for the physical plant and administrative procedures of the College. The Vice President of Institutional Advancement is responsible for oversight of grant development, public relations, and marketing programs and services, alumni affairs, and the Educational Foundation.
Requests for official transcripts can be made online through the student's MYSouthwest account. Normal processing time for transcript requests is five (5) working days, except at peak registration and grade-recording periods. There is no charge for a transcript, but the student's transcript will not be released until all financial obligations to the College are met.
Obligations — Hold on Student Records
Obligations to the College usually prevent a student from registering for courses, receiving their degree, diploma, or certificate (if graduating), and/or receiving a copy of grades or transcripts (VCCS Policy Manual, Sec. 126.96.36.199.). Notices are sent to the Admissions Office from the Business Office, Library, Campus Police, Financial Aid Office, and other areas where students may owe a debt or hold College materials or property. The Business Office currently enters the appropriate obligation code for students obtaining short-term loans, returned checks, and other student debt to the College. Student loan co-signers and recipients are not obligated until the loan is due.
Letters of notification of obligation are sent to the students from the office of origin. Student debts to clubs are not treated as obligations to the College. top
The personnel in the office of origin shall be responsible for a follow-up contact with the student (or co-signer) if the obligation is still owed one month after the initial notification to the student concerning the obligation. Co-signers for short-term loans are also considered to be obligated to the College when the debt is due, until such time when the debt is paid. Correspondence concerning any follow-up contact should be forwarded to the appropriate office, i. e., the Admissions or Business Office, for inclusion with the Notice of Obligation.
Set-Off Debt Collection
The Business Office forwards a listing of persons with obligations to the College to the State Tax System Office for collection through the STARS System set-off debt collection process which captures any tax refunds or lottery winnings for persons who owe debts to state institutions.
Alice Lloyd College (KY)
Bluefield College (VA)
Bluefield State College (WV)
Concord University (WV)
Emory & Henry College (VA)
King College (TN)
Lincoln Memorial University (TN)
Montreat Anderson College (NC)
Old Dominion University (VA)
Virginia Intermont College (VA)
Virginia Union University (VA)
DIRECT TRANSFER AGREEMENTS* - specific majors
East Tennessee State University (TN) – Business Administration
Eastern Kentucky University (KY) – Administration of Justice
Lindsey Wilson College (KY) – Counseling
Radford University (VA) – Nursing
University of Appalachia School of Pharmacy (VA) - Pharmacy
Virginia Intermont College (VA) - Equine Facilities Management
Virginia Intermont College (VA) – Administration of Justice
VPI & SU (VA) – Engineering, Agriculture & Life Sciences
West Virginia Tech (WV) – Electronics Tech
DIRECT TRANSFER AGREEMENTS* - VCCS Agreements
Christopher Newport University (VA)
College of William and Mary (VA)
Ferrum College (VA)
James Madison University (VA)
Longwood University (VA)
Mary Baldwin College (VA)
Norfolk State University ((VA)
Old Dominion University (VA
Regis University (VA)
St. Paul’s College (VA)
Sweet Briar College (VA)
University of Phoenix (AZ)
University of Mary Washington (VA)
University of Phoenix (AZ)
University of Virginia (VA)
Virginia Commonwealth University (VA)
Virginia State University (VA)
Virginia Union (VA)
*DTA students completing a SWCC transfer degree should have junior standing at the senior institution.
Southwest Virginia Community College provides its website, catalog, handbooks, and any other printed materials or electronic media for your general guidance. The college does not guarantee that the information contained within them, including, but not limited to, the contents of any page that resides under the DNS registrations of sw.edu is up-to-date, complete and accurate, and individuals assume any risks associated with relying upon such information without checking other credible sources, such as a student's academic advisor. In addition, a student's or prospective student's reliance upon information contained within these sources, or individual program catalogs or handbooks, when making academic decisions does not constitute, and should not be construed as, a contract with the college. Further, the college reserves the right to make changes to any provision or requirement within these sources, as well as changes to any curriculum or program, whether during a student's enrollment or otherwise.
Links or references to other materials and websites provided in the above-referenced sources are also for information purposes only and do not constitute the college's endorsement of products or services referenced.